ECD Addressing Guide

Purpose

The prevalence of computer-aided dispatch services (E-911 systems) has made it vital that proper addressing be completed in a coordinated and regimented manner. A fundamental component of the emergency services system is a comprehensive, accurate, and sequential addressing system.

This document describes standards and processes to be applied for street name and numerical addressing of all parcels and buildings within Sumner County. It is intended to serve as a reference for various departments and agencies. The primary goal of this guide is to provide emergency services agencies with a complete set of addresses to assist them with responding to calls for service in the most efficient manner.

Authority to Address

The authority to name public and private roads and streets and assign property numbers relating to the roads and streets is expressed in Tennessee Code 7-86-127.

Existing Addresses and Street Names

All addresses, road, and street names shall adhere to these guidelines. Public and private streets, roads, and highways will hereafter be referred to as “streets”.  Certain non-conforming addresses or street names may be considered exempt. This shall be determined on a case-by-case basis.
Every attempt to preserve existing addresses will be made, but the public safety demand for clear addressing of all properties shall prevail. The intent of this guide is not only to assign addresses for new development in a uniform, streamlined manner, but it is also meant to provide direction for correcting any existing issues which may lead to a delay of emergency response if not corrected.

Street and Subdivision Names

Street and subdivision names should be submitted to the Emergency Communications District (ECD) for review online or in person. The requester will be notified of approval, denial, or changes needed for the names requested.

The standards established below will apply when considering approval of street and subdivision names.

  • Street names should be easy to read and pronounce so that the public, children in particular, can say the name in an emergency situation. Street names with confusing spellings should be avoided.
  • Duplicate street and subdivision names that sound similar will not be permitted.
  • Street names shall not contain any special characters or punctuation.
  • Only recognized street types (prefixes and suffixes) as listed in the Master Street Addressing Guide (MSAG) will be used.
  • Names with the same theme are suggested for streets within a subdivision as a means of general identification.
  • Geographic directions will not be used as part of the street name such as “Northshore” or Eastgate”.
  • Street suffixes should not be part of the root street name.
  • Directional prefixes shall be used only when necessary, and no more than one directional prefix is allowed per street name.
  • The entire street name, including prefixes and suffixes, should be limited to 15 characters. Spaces are considered characters for counting purposes.
  • Street names should be no more than 2 words.
  • Names that may be offensive (slang, double meanings, etc.) shall be avoided.
  • Apartments and condominiums: Developments with multiple buildings and vehicular travel ways may be assigned street names.
  • Municipal and county planning departments or their legislative bodies may request to reserve specific street names for future use by submitting those requests to the ECD.

The ECD recommends that any road, either publicly or privately maintained, which may be traversed by an emergency service vehicle and provides access to three or more addressable structures be named and assigned address ranges.

Renaming Streets

Renaming streets should be first considered by the county or respective municipality’s legislative body or their designee in whose jurisdiction the street lies. It is strongly encouraged that the legislative body or designee consider, at minimum, the following: The reason for the renaming, acquiring written support by all residents on the affected street, and alternative names. Additionally, if the street name is changed, the legislative body or designee should decide who will be responsible for notifying the United States Postal Service, utility providers, assessor’s office, city recorder’s office, register of deeds, or others who may be affected by the change.
It is recommended to allow 30 days after approval for the name change to be effective.

Addressing For Residential Development

 All existing and new parcels and buildings within Sumner County shall have an approved sequential numerical address. Addresses shall generally be issued based on the location of the driveway. The purpose of this is for consistency across the county. Some homes are not easily visible from the road, and some front doors are not readily discernible for which street they face. In general, a driveway grants the easiest approach for responders and will be used regardless of the location of the front door. Site plans submitted for addressing should note the location of the driveway. Developments such as townhomes, which may have off-street parking or do not have a driveway, will be addressed based on the location of the front door.

  • The ECD may periodically review addresses for inconsistencies. Any addresses which are out of sequence are subject to reassignment in order to achieve consistency and conform to the proper address standard sequence.
  • Partial address numbers, such as fractions, shall not be used. A letter shall not be part of the numerical address unless absolutely necessary.
  • Residential development, including townhomes, attached homes, duplexes, triplexes, and single-family homes shall be assigned a numerical address for each residential dwelling unit.
  • New street numbering will generally begin from the intersection of the main roadway with even and odd numbers on opposing sides. Numbers will be assigned to accommodate potential future development when practical.
  • Corner lots: Upon presentation of a final plat of a development which includes corner lots (a lot bordered by 2 streets) to the ECD for addressing, the ECD will hold 2 temporary addresses to those corner lots. The ECD shall be notified about the final determined location of the driveway as soon as it is known.
  • Cul-de-sacs: Numbers will begin at the street intersection and ascend toward the cul-de-sac. Odd and even numbers will meet at the mid-point or back of the cul-de-sac.
  • Crossing county / city boundaries: When crossing county lines, boundaries of adjacent municipalities, or boundaries of municipalities and unincorporated areas, consideration will be given to a compatible existing numbering system.
  • Stacked addresses: For multiple structures sharing one driveway, additional addresses from the street off which the driveway is accessed will be used based on sequential order. Alphanumerical addresses will not be used unless absolutely necessary. It is imperative each structure is clearly marked with its unique address. If a driveway splits, a structure’s clearly marked address should be indicated at the split to avoid unnecessary delays for first responders.
  • Multi-tenant structures: Each development or complex will be issued a primary address (1000 Example Dr) based on sequential numerical guidelines already mentioned. Each unit number will follow that primary address (1000 Example Dr Apt. 2306). When practical, individual vehicular travel ways will be named within the development.
    Additional buildings may be assigned an address point for emergency services responders’ reference. For example, some developments have detached maintenance buildings or garages. A victim calls 911 from within the garage for chest pains. The phone’s location should populate on the public safety answering point (PSAP) map showing the address of that garage. Responders can be directed to that specific garage rather than checking all garages at the development.
  • Developments with multiple buildings and units within those buildings should be numbers as follows:
    • Building number
    • Floor number
    • Unit number
      Example: Building 2, floor 3, apartment 6 would be 2306.
      Example: Building 12, floor 1, apartment 18 would be 12118
    • Odd and even numbers should be on opposing sides of hallways, breezeways, etc. Numbering should start on the left side of the building when standing in front of the building.
  • Mobile home parks: A park will be issued a primary address based on sequential numerical guidelines. Each unit within the park will be assigned a unique unit number.

Addressing For Commercial Development

  • Single building projects: Buildings which provide interior primary access to units should have one address when all units are accessible from the interior. Each unit shall be assigned a 3 or 4 digit suite number in sequential numerical order (1000 Example Dr Suite 200). Even and odd suite numbers should be on opposing sides of hallways. Exterior doors to units shall be labeled with the unit number to assist emergency services responders in finding the unit should it be necessary to access the unit from the exterior.
    Buildings with multiple floors should identify suite numbers beginning with the respective floor number then unit number.
    Buildings which provide exterior primary access to units should have individual street addresses in sequential numerical order. Appropriate increments between each unit should be considered for future division of the units. Those address numbers should be clearly marked immediately above or beside the respective unit’s door. Other exterior access doors should also have that unit’s number labeled.
  • Multiple building projects: Each building should be numbered with single or double digits. Individual units or suites shall be assigned a 3 or 4 digit number in sequential order with odd and even numbers on opposing sides of hallways, walkways, etc. The respective building number should be part of the unit number as the first 1 or 2 digits. Example: Building 4, floor 1, unit 103 would be Suite 4103.
  • Corner businesses: Businesses that exist on the corner of 2 streets may be addressed based on the street the business faces.
  • Utility address: Utility providers may request an address for equipment permanently placed. The process to request the address will be consistent with all other requests. The address issued will be based on sequential numerical guidelines. The number will generally be followed by the letter “U” to indicate “Utility”.
  • Hotels: Every guest room is to have a room number posted on the door. The first digit is to indicate the floor, and the second and third digits are to indicate the individual room on the floor. All other rooms shall have posted above or beside the door a simple description of the use such as “meeting room”, “office”, “storage”, “housekeeping”, etc.

Premises Identification

Structure address numbers should be posted adjacent to the driveway that leads to the structure. Structures that share driveways should have the structure marked with the numerical address as well. Commercial and similar structures that are clearly visible from the street may post address numbers on the structure plainly visible from the street fronting the structure. Numbers should contrast with their background so they can be easily seen.

Changes to Guidelines

No guideline can anticipate every condition or question related to any addressing or street naming circumstance. However, the prescribed methods described in this document are to outline many addressing situations.
This guide is subject to revision as needed.

Address & Contact

Michael Guthrie
Director
mguthrie@sumnercountytn.gov

Crystal Brock
GIS Specialist
cbrock@sumnercountytn.gov

Michelle Hand
Administrative Assistant
mhand@sumnercountytn.gov

255 Airport Road
Gallatin, TN 37066

Non-emergency line: (615) 451-1200

Office Hours: 8:00 AM  to 4:30 PM Monday – Friday

Assessor of Property

Frequently Asked Questions

General Questions
  1. Where can I find information on property tax sales?
Property Appraisal
  1. Why is property taxed in Tennessee?
  2. What does the assessor do?
  3. Will the value of my property change every year?
  4. How is my home appraised for property tax purposes?
  5. How does the assessor determine market value?
  6. Does the assessor visit my property?
  7. If I bought my house last year, shouldn't the value be the same as what I paid for it a year ago?
  8. When will I be notified of the value of my property?
  9. How can I determine whether or not the appraisal of my home is accurate?
  10. What can I do if I believe the value of my home is incorrect?
Assessment Appeals
  1. To appeal or not to appeal?
  2. Is there help available?
  3. How do I file an appeal?
  4. What happens after I appeal?
  5. How do I prepare an appeal?
  6. What if I don't like the value the Board determines?
  7. Can I go straight to the State Board and not present an appeal to the Sumner County Board of Equalization?
Property Exemptions
  1. What types of organizations are eligible for exemption from property taxation?
  2. Wouldn't any property owned by a tax-exempt organization be automatically exempted from property taxes?
  3. How does an organization apply for an exemption?
  4. What documents or other material should be provided with the application?
  5. After the exemption is approved, how often is the property owner required to update the record or re-apply?
Greenbelt Program
  1. What is The Agricultural, Forest, and Open Space Act of 1976?
  2. What types of properties are eligible for enrollment in the “Greenbelt” program?
  3. How do I apply for Greenbelt?
  4. What are “Rollback Taxes”?
Mobile Homes
  1. Are mobile homes taxable property in Tennessee?
  2. If a mobile home is located in a mobile home park, who is responsible for paying the taxes, the homeowner or the park owner?
  3. Are active duty military personnel required to pay property taxes on their mobile homes?
  4. What responsibility does the owner of a Mobile Home Park have in reporting improvements (mobile homes) on their property?
  5. Why is the value listed in the assessor's office different than what I paid for the mobile home?
Tangible Personal Property
  1. Who has to file a Tangible Personal Property Schedule?
  2. What is considered "tangible personal property" under the law?
  3. What if I'm a very small business and don't have an accounting staff?
  4. What happens if I don't file the schedule by March 1?
  5. Will I be audited?
  6. How will I know if my assessment is changed?
Periodic Reappraisal
  1. Why is Reappraisal necessary?
  2. How are Reappraisal values established?
  3. How does the general maintenance of property affect reappraisal values?
  4. How does structural damage affect reappraisal value?
  5. What if Property Owners disagree with their reappraisal values?
  6. What is Market Value?

Where can I find information on property tax sales?
For information on property tax sales please see the Clerk and Masters office.This site will have all information on available tax sales in the county.
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Why is property taxed in Tennessee?
Article II Section 28 of the Tennessee Constitution states: "…all property real, personal or mixed shall be subject to taxation…" Your property tax dollars are used by city, county, and state governments to provide funding for roads, parks, fire and police protection, public schools, and many other local services.
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What does the assessor do?
The assessor of property has the duty of determining the value and classification of all property except public utility property which is valued by the State of Tennessee, Comptroller of the Treasury, Office of State Assessed Properties. The assessor estimates only the value of your property and the County Commission determines the appropriate tax rate to fund the county budget.
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Will the value of my property change every year?
Pursuant to Tennessee Code Annotated Section 67-5-1601 reappraisal must be completed either in a four, five, or six-year cycle. Sumner County is on a 5-year reappraisal cycle. The next reappraisal is scheduled for 2024. Normally, the value placed on a property during the year of a reappraisal remains undisturbed until the next reappraisal unless the value is changed on appeal or corrected for physical characteristics such as the addition or deletion of an improvement or land.
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How is my home appraised for property tax purposes?
The assessor appraises your home at "market value". Market value is the amount of money a well-informed buyer would pay and a well-informed seller would accept for property in an open and competitive market, without any outside influence.
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How does the assessor determine market value?
The assessor's office collects sales data from all real estate transactions in Sumner County and processes these into appraisal models that assist in the evaluation of all real property.
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Does the assessor visit my property?
All properties within Sumner County Assessor of Property County are visited by a member of the assessor's staff who performs an exterior inspection of the property between reappraisal years. Example: The last reappraisal was in 2019. Prior to the next reappraisal scheduled for 2024 all properties will be visually inspected at least from the exterior. The assessor's office also visits and inspects the interior of properties when necessary, or upon invitation by the taxpayer.
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If I bought my house last year, shouldn't the value be the same as what I paid for it a year ago?
The sale by itself doesn't necessarily indicate market value. However, factors such as the date of sale versus the date of appraisal (which is January 1 of the tax year), other comparable sales within the subject neighborhood, etc., will be evaluated along with the sale of your property in making a final determination.
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When will I be notified of the value of my property?
The assessor's office is required to notify you of any change in the value or classification of your property. As stated above, if the property is unchanged between reappraisal years there will be no need for notice, however, if you should change the physical characteristics or use of the property a notice of assessment change will be sent to you in May of the tax year the change is made.
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How can I determine whether or not the appraisal of my home is accurate?
You can compare your home to others with similar characteristics within your neighborhood and/or have an appraisal completed by a licensed real estate appraiser.
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What can I do if I believe the value of my home is incorrect?
If you believe your value is incorrect after exercising the above steps, you may contact the assessor's office to request a review. If you are not satisfied with the results of that review, you may appeal your property to the Sumner County Board of Equalization which meets in June of each tax year.
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To appeal or not to appeal?
Before making your decision to appeal your property value to this office, be sure and compare your property to others in your neighborhood to see if they are appraised uniformly. Also, you may know of properties that have sold that you can compare their sale prices to your property. Be sure to note any physical or zoning changes that may affect the value of your property as it compares to the sales.
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Is there help available?
Our office is willing to listen to your concerns and will be happy to advise you of the proper course of action. If after discussing your property with you we discover we have made an error, we will correct that error and make a recommendation to the appropriate parties. In addition to this office, there are professional property tax representatives who are registered with the State Board of Equalization who may be able to assist you.
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How do I file an appeal?
You may contact this office the first week of May of each tax year to schedule an appeal to the Sumner County Board of Equalization.
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What happens after I appeal?
You will receive a notice of any action made by the assessor or Sumner County Board of Equalization.
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How do I prepare an appeal?
If you feel aggrieved by your valuation or classification, you may assemble all documentation that supports your conclusion of value that is different from the assessor.
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What if I don't like the value the Board determines?
You may appeal the Board's decision to the State Board of Equalization before August 1 for the tax year or within forty-five days of the date the notice of local board action was sent, whichever is later.
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Can I go straight to the State Board and not present an appeal to the Sumner County Board of Equalization?
You must first appeal to the Sumner County Board of Equalization. This is the first level of administrative appeal.
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What types of organizations are eligible for exemption from property taxation?
Religious, charitable, scientific, or nonprofit educational institutions may apply to have property owned by that organization exempt from property taxes if the property is currently being used exclusively to carry out one or more of the purposes for which the organization was created. This can include allowing another exempt institution to use the property for a purpose for which that organization was created, provided the owning institution receives no more than one dollar ($1.00) in rent per year (the owner may receive a reasonable fee for maintenance and service). The three key provisions are:

  1. Owned by a religious, charitable, scientific, or educational institution.
  2. Currently being used for a purpose for which that organization exists.
  3. The owning organization must apply to the State Board of Equalization and receive approval in writing.

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Wouldn't any property owned by a tax-exempt organization be automatically exempted from property taxes?
Not necessarily. The primary consideration is “current use”. For example, if a church buys a vacant site with the intention of building a new church there in the future, the property would not be able to be exempted until the new building is completed and ready for use. And even then, if the site were several acres in size and only a portion of the land was being used for the actual church buildings, parking lots, athletic fields, etc., the excess land may still be taxable until it also is put to a use that would warrant exemption.
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How does an organization apply for an exemption?
Exemption application forms and instructions for completing them are available in the Assessor of Property Office. After the form is filled out by the requesting institution, one copy is filed with the State Board of Equalization for a decision and the other is filed with the Assessor of Property. All applications and supporting documentation should be filed by May 20th of the tax year for which the exemption is being sought. A separate application must be filled out for each parcel of property being requested for consideration.
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What documents or other material should be provided with the application?
Copies of the following documents should accompany the organization's application to the State Board, as well as the copy filed with the Assessor:

  • Deed of Ownership
  • Articles of Incorporation (if applicable)
  • Organization's Bylaws (if applicable)
  • I.R.S. Tax Exempt Letter
  • Income and Expense Statement or I.R.S. Information Return
  • Photograph(s) of the property

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After the exemption is approved, how often is the property owner required to update the record or re-apply?
Once an exemption is approved it is not necessary to reapply each year. If there are changes, however, in the ownership or use of the property which might affect the property's exempt status, it is the organization's responsibility to promptly notify both the Assessor of Property and the State Board of Equalization.
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What is The Agricultural, Forest, and Open Space Act of 1976?
More commonly referred to as the “Greenbelt Law”, it is tax law enacted by the state legislature to encourage the retention of green spaces around urban areas and to prevent the loss of family farms due to property taxes based on development speculation values, rather than the current use.
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What types of properties are eligible for enrollment in the “Greenbelt” program?
There are 3 types of land that may qualify for greenbelt classification:

  1. Agricultural Land: a tract of at least 15 acres that is currently engaged in farming (i.e. the production or growing of crops, plants, animals, nursery, or floral products). A tract that is smaller than 15 acres, but is at least 10 acres can qualify for greenbelt if the owner has at least 1 tract in the program that meets the minimum 15-acre qualification. The current test of farm use is a property's ability to generate an average annual income of at least $1,500 over any 3-year period. Property can also qualify, regardless of income, if you, your parent, or your spouse has farmed the property for at least 25 years, you continue to live on the property, and the property is not currently used for a purpose inconsistent with farming.
  2. Forest Land: a tract of at least 15 acres engaged in growing trees under a sound program of sustained yield management or having tree growth in such quantity and quality as to be managed as a forest.
  3. Open Space Land: a tract of at least 3 acres maintained in an open or natural condition for public enjoyment and use.

Note: With all three classes, the law limits an owner's qualification to 1500 acres in any given county.
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How do I apply for Greenbelt?
All necessary forms are available at the Assessor of Property's office. The application, including a certification from the owner about the property's use, can be filled out and approved during a short office visit. After approval, the property owner is responsible for recording the application at the County Register of Deeds. Once enrolled, the owner is not required to re-apply each year, but is required by law to promptly notify the assessor of any change in the use or ownership of the property which would affect its Greenbelt eligibility.
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What are “Rollback Taxes”?
When a property that has been assessed as Greenbelt becomes disqualified for any of the following reasons:

  • size of tract or use no longer meet qualifications
  • the owner requests in writing to withdraw
  • the property is covered by a recorded subdivision plat unless the owner can still prove farm use
  • property is sold and converted to other use the owner may be liable to pay what are referred to as “rollback” taxes on the property. “Rollback” is simply the difference between the Greenbelt assessment and the market value assessment that would have been applied if the property had not been in the program. In effect, it is paying back the tax savings the owner enjoyed under greenbelt. For Agricultural and Forest properties the rollback period is 3 years (the current year and the 2 preceding years), for Open Space property the rollback is 5 years. If only a portion of the property is sold or converted to a non-qualifying use, rollback is only assessed on that portion, as long as the remainder of the property still qualifies. Rollback assessments are made on the next tax roll after the property no longer qualifies for greenbelt. An owner should fully understand “rollback” before applying for the Greenbelt program.

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Are mobile homes taxable properties in Tennessee?
Yes, under Tennessee Law mobile homes are assessed as real property, as an improvement to the land where that mobile home is located. This can be on property owned by the mobile home owner, or on a lot or pad in a mobile home park where the owner is renting or leasing a space. A key date to remember is January 1st, which is the statutory "date of assessment".Because a mobile home by definition is "moveable", the possibility exists that it could be located in more than one jurisdiction during any given year. To prevent it from being assessed for taxes more than once, a mobile home is assessed in the county where it is physically located on January 1st, no matter how long it remains on site after that date.
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If a mobile home is located in a mobile home park, who is responsible for paying the taxes, the homeowner or the park owner?
The mobile homeowner. Because the mobile home is assessed as an improvement to their property, the mobile home park owner will receive a tax bill that includes the taxes for all mobile homes in their park. However, the mobile homeowner is responsible for paying the taxes attributed to their mobile home. At the park owner's discretion, this can be done in a lump sum or included in the monthly collection of any rents or dues.
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Are active duty military personnel required to pay property taxes on their mobile homes?
Mobile homes owned by non-resident active duty service personnel in Tennessee on military orders are considered “personal property” in accordance with the Soldiers' and Sailors' Civil Relief Act, and therefore are exempt.
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What responsibility does the owner of a Mobile Home Park have in reporting improvements (mobile homes) on their property?
In December of each year, the Assessor of Property furnishes each mobile home park owner in the county with a report to list all mobile homes located in their park as of 1 January. It is the duty of the mobile home park owner to correctly list each mobile home by make, model, size, original cost, etc., and return that report, along with certification of any military exemptions to the assessor's office no later than 1 April.
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Why is the value listed in the assessor's office different than what I paid for the mobile home?
While the purchase price can be one indicator of value for a particular mobile home, the amount paid does not necessarily equal the market value. Considerations such as repossessions, sale prices and discounts, family sales, and sales where land or furnishings are involved, often make the purchase price unreliable as the fair market value of a mobile home. The assessor's office is responsible for equalizing values and making uniform assessments of all mobile homes in the jurisdiction. The values assigned for tax purposes are developed using uniform standards for quality, size, and depreciation. If a mobile home is properly listed (age, size, etc.), the results will closely approximate the current market value, but more importantly for tax purposes, they will ensure a fair and equal assessment for every taxpayer who owns a similar mobile home.
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Who has to file a Tangible Personal Property Schedule?
Every business owner in Tennessee, whether incorporated or not, is required to file the schedule annually with the Assessor of Property for the county in which the business is located.
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What is considered "tangible personal property" under the law?
Just about any tangible property not considered to be real estate falls under the definition.If you have any questions about whether an asset fits the description, contact this office.
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What if I'm a very small business and don't have an accounting staff?
All businesses are required to use the Schedule B form. There is an option to check the SMALL ACCOUNTS CERTIFICATIONS. By checking this you certify that the total depreciated value of your property (all groups) is $1,000.00 or less.
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What happens if I don't file the schedule by March 1?
The law requires the Assessor's Office to place a value on your tangible personal property, which may be higher than you would have reported. Your only appeal route then is through the Sumner County Board of Equalization. You also may be assessed a penalty for failing to report.
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Will I be audited?
Every business owner is subject to selection for audit. A member of the Assessor's staff reviews each completed form, and where necessary, work with the business owner to obtain accurate reporting. Audit methods vary, generally based on the size and type of business involved. An inspection of the business premises may be required, or a detailed examination of records of purchases may be needed. You can help by doing the most thorough job possible when you complete the schedule.
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How will I know if my assessment is changed?
We will send you an Assessment Notice in May, indicating any changes in your assessment. If you disagree with the changes, you should contact our office to request a review. As in the case of realty assessments, you should prepare to provide any documentation you have to support your case. If you still don't agree with the Assessor's Office action, you may file an appeal to the Board of Equalization, which begins its meetings in June.
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Why is reappraisal necessary?
Reappraisal eliminates inequities that are created over time by changes in the real estate market, ensuring fairness and equity for all property owners. A property's market value can increase or decrease. If the Assessor's record of a property's market value does not change with the market, some people could pay too much in property taxes, while others could pay too little. That's why the Sumner County Assessor is required to conduct reappraisals every five years. Reappraisals allow the Assessor to adjust property values so that every property in Sumner County is appraised at market value. The last reappraisal occurred in 2019. Between reappraisal cycles, the Assessor's staff:

  • Visually inspects all property in Sumner County so that the Assessor's assessment records reflect each property's actual characteristics, such as square footage, story height, exterior wall type, garage, carport, and detached buildings.
  • Verifies all property transfers as they occur in the marketplace. Appraisers verify each sale in order to ensure it is an arms-length transaction. These verified sales are recorded in the sales file to compare to properties of similar size, age, location, and description to help establish fair and equitable property values.
State law protects property owners during reappraisal years: State law also protects property owners from paying more than their fair share of property tax because a reappraisal has occurred. It provides for adjusting the tax rate to a level that would bring in the same amount of revenue as before reappraisal, excluding new construction. This is called the Certified Tax Rate, and it prevents local governments from experiencing a financial "windfall" in reappraisal years at the expense of the property owners.
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How are reappraisal values established?
The 2019 reappraisal is like a snapshot of Sumner County as of January 1, 2019. Reappraisal values are based on these key factors:

  • The property's use (such as home, business, vacant land, etc.)
  • The property's characteristics
    • Location
    • Square footage (total living area)
    • Quality of construction
    • Amenities (such as bathroom count, garage, carport, vaulted ceilings, etc.)
  • Current market conditions (determined by sales in the immediate area over the past three years)
To determine the market value of a property, a team of skilled and professionally trained appraisers:
  • Visually inspects all properties to ensure that the Assessor's records reflect actual characteristics.
  • Reviews and verifies market sales, cost, and income data according to accepted appraisal practices.
  • Completes market analyses using the CAMA (computer-assisted mass appraisal) system, comparing properties of similar size, age, location, and description.
  • Establishes reappraisal values that reflect current market conditions as of January 1.
Then reappraisal notices are mailed to every property owner in Sumner County. It is important to remember that buyers and sellers in the marketplace establish market value, not the Assessor. The Assessor compares these verified sales to properties of similar size, age, location, and description to complete the evaluation process. This ensures that property values reflect current market conditions as of January 1.
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How does the general maintenance of property affect reappraisal value?
The reappraisal value is not affected by the general maintenance of the property. Repairs such as a new roof, fresh interior/exterior paint, or landscaping neither add to nor detract from the value in the Assessor's records. While these types of repairs can be costly, they are considered to be normal maintenance expenses that all properties incur over time.
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How does structural damage affect reappraisal value?
When structural damage causes a property to be structurally unsound, the reappraisal value may be affected. A field inspection of the property is required to determine the extent of the impact.
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What if property owners disagree with their reappraisal values?
A team of appraisers makes every effort to ensure that all unique characteristics of a property are considered in establishing market value. When property owners have a concern regarding their appraisal or classification and do not agree with the Assessor's value, they should request an Informal Review. The Informal Review is NOT an appeal. It is an opportunity for property owners to share information with the Assessor's Office in order for their property values to reflect market value. There are three ways to initiate an Informal Review:

  1. Complete the Online Form. This is the fastest and most convenient way to initiate an informal review.
  2. Call the Assessor's Office at 615-452-2412
  3. Visit the Assessor's Office.
To assist in the Informal Review, property owners should submit documentation that supports their opinion of the value of the property in question. Examples of such documentation include:
  • Sales prices of similar properties in the immediate area within the last three years.
  • Recent private appraisal.
  • Photos of the property.
  • Any other information the property owner believes will assist appraisers in analyzing the property's market value.
Use our online form and The Assessor's Office will contact you regarding the results of our informal review. For those property owners who disagree with the results of their informal review they may appeal to the Sumner County Board of Equalization, the appeals process is described below:
  1. Sumner County Board of Equalization: The Board of Equalization is an independent body that meets beginning June 1. Failure to file an appeal could result in the assessment becoming final without further right of appeal.
  2. State Board of Equalization (SBoE): If property owners disagree with the Sumner County Board of Equalization's resolution, they may appeal to the SBoE, which meets as needed in Sumner County.

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What is Market Value?
"Market Value" is defined as the most probable price, as of a specified date, in cash, or in terms equivalent to cash, or in other precisely revealed terms for which the specified property rights should sell after reasonable exposure in a competitive market under all conditions requisite to a fair sale, with the buyer and seller each acting prudently, knowledgeably, and for self-interest, and assuming that neither is under undue duress. As you can see from the definition above, "market value" is a theoretical concept. Many sales occur at prices other than the "market value." Often the sale price is adjusted because of time pressures on the buyer or seller. Other factors that affect sale prices include owner-held mortgages and property transfers within families.
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ECD Addressing Guide

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