How To Make A Public Records Request
Our goal is to provide you quickly with the public records that you are entitled to in a convenient manner. In Sumner County, access to public records are governed by the Sumner County Public Records Request Policy and the Tennessee Public Records Act. We ask that any records request be made with as much detail as possible to help us more easily locate the requested record.
Who do I contact to make a Public Records Request?
All public records requests for inspections and/or copies of records must be made to the Public Records Request Coordinator or the Department’s Records Custodians (listed below). It is preferred that all public records requests are made in writing or using the Public Records Request Form. This allows for the clearest communication and most accurately informs the staff fulfilling the request exactly what records are requested. Any requests for copies of public records must be in writing or made via this form. Requests for a simple inspection of public records can be made by any normal means of communication with the appropriate records custodian or the records coordinator.
(Please note, the Coordinator or Custodian may ask the requestor to provide documentation confirming Tennessee citizenship.)
After receiving your request, the Coordinator or Custodian will work to complete your request. If your request cannot be completed promptly, the Coordinator will contact you with the estimated time necessary to complete the request. Please note, there may be a cost for the production of your request (if you have requested copies). The Coordinator will inform you of any cost up-front before fulfilling your request. Your request may be denied if it falls under an exception to the Tennessee Public Records Act. You will be informed in writing if your request is denied.
|Department||Records Custodian and E-mail|
|Assessor of Property||Don Linville|
|Building and Codes||Debi Smith|
|Circuit Court Clerk||Kathryn Strong|
|County Clerk||Jennifer Mitchell|
|County Executive’s Office||LeeAnn Bristol|
|County Trustee||Cindy Cantrell|
|Development Services||Kathy Young|
|Elections Commission||Annette Haw|
|Emergency Management||Ken Weidner|
|Emergency Medical||Amy Summers|
|Finance Department||Jessica Allison|
|Health Department||Hal Hendricks|
|Highway Department||Jaime Muncy|
|IT Department||Nina Poch|
|Law Director’s Office||Jessica Reed|
|Office of the Clerk and Master||Mark Smith|
|Register of Deeds||Holly Hemmrich|
|Risk Management||Kim White|
|Sheriff’s Office||Natasha Latham|
|Veteran’s Affairs||Jeff L. Oakey|